Sender, location, date, subject, greeting, cover letter, and more - here we show you what should be placed where in your application. All the important information about the structure of an application, summarized concisely.

A exemplary structure, which includes everything that can be in your cover letter, can be found further below. Pay attention that elements like sender or the list of enclosures can also be placed elsewhere. Your application letter is roughly divided into a header and a main part. The purpose of the header is to provide the HR manager with quick and easy access to all the important basic information.

Structure of the application - what should definitely be included, right?

The header of your cover letter:

• Sender (at least with first name, last name, address, if possible also phone and email address)
• Location and date (where the location can usually be omitted)
• Addressee (company address where you are applying)
• Subject (possibly with an additional, so-called reference line)

The subject also serves, among other things, to structure your writing and essentially forms a dividing line between your header and main part.

The main part - your actual application letter:

• Greeting (preferably with a specific contact person)
• Introduction (be sure to use individual formulations, not clichés)
• Main part of the application letter (presentation of your person, your skills, competences, soft skills, and successes; reference to the added value that your future employer can expect from hiring you)
• Closing part (request for an interview, possibly further details like salary expectations)
• Closing formula (for example, "Sincerely")
• Signature (you do not necessarily have to include your name again below in machine writing)
• PS (a postscript that you can include, but by no means have to)
• List of enclosures (its positioning does not have to be at the end of the document)

Example of the structure of an application: dynamic title, information on the side

This design example brings dynamics into play with the help of colored elements. The title, with its colored bars, creates variety. Noticeable is also the use of the left margin to position the application photo, your contact information, and the list of enclosures.

Example: Header, information on the left margin, and quote

The header is excellent for including important information. Here, the name of the female applicant, her photo, and an award are listed, among other things. Unconventional but excellent and easily recognizable positioned: the contact information on the left margin. And how about a quote at the bottom of your letter?

Example: Simplicity combined with striking beautiful accents

Even in more conservative industries, you can delight HR managers with a fresh design. In this example, a subtly woven, understated triangular shape provides a small feast for the eyes. The placement of relevant data is done on the right or left margin.

Are you still looking for the right design for your application documents? Look around at our place and discover high-quality templates that you can easily edit.

What else you need to know to write a high-quality cover letter and prepare for an interview!

Now that we have a clear understanding of what a cover letter for the application is and how it should be structured, let's focus on other important aspects of creating a complete application package and preparing for the interview.

An essential part of every application is the creation of a job application photo. A professional photo is the first visual impression that a potential employer gets of you and should therefore convey a professional impression. You can hire an experienced photographer who knows what a job application photo should look like. If you want to save costs, there are many tips and tutorials on how to take a professional picture yourself. Pay attention to good lighting, a neutral background, and appropriate clothing.

Depending on the industry and position you are applying for, a classic or modern resume may be more suitable. While a classic resume is often preferred in traditional industries, creative professions often rely on modern and innovative designs. There are many options for downloading resume templates in Word for free, which can help you find and customize the right format for your application.

In addition to the resume and cover letter, the structure and content of a cover letter also play an important role. It is about convincingly presenting your motivation and qualifications while meeting the requirements of the desired position. In our article Resume: What's important?, you will find detailed guidelines on what to consider when creating your resume to make a strong impression.

The job interview itself is another crucial step in the application process. To prepare optimally, you should look at typical interview questions and think about how you would answer them. It is important to act authentically and confidently. Your strengths and weaknesses in the job interview are often addressed. Think in advance about how you can honestly and positively present these aspects.

In summary, thorough preparation for each phase of the application process is crucial. From a professional job application photo to a well-designed resume and a convincing cover letter – every detail matters. Our collection of articles and templates provide valuable support to fine-tune your application perfectly. Prepare comprehensively and use the provided resources to appear confidently and competently in the job interview. This will make your application as a cleaner or application as an educator a success.

With the right preparation and the right documents, you significantly increase your chances of getting the desired position. Be prepared, invest time and effort in creating your application documents, and use our tips and templates to successfully master every step of the application process.