In this article, we'll dive into the fascinating world of keyboard shortcuts for Google Docs. Whether you're a beginner or an experienced user, these handy tips will greatly increase your productivity and efficiency when working with Google Docs. Keyboard shortcuts are not only time-saving tools, but also allow you to work smoother and faster without a mouse. From basic commands to advanced features, we cover everything you need to know to navigate through your documents like a pro. Get ready to revolutionize the way you work with Google Docs!
Table of contents
Frequently used actions
| Description of actions | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Copy element | Command + C | Ctrl + C |
| Cut element | Command + X | Ctrl + X |
| Paste element | Command + V | Ctrl + V |
| Insert unformatted text | Command + Shift + V | Ctrl + Shift + V |
| Undo action | Command + Z | Ctrl + Z |
| Repeat action | Command + Shift + Z | Ctrl + Shift + Z |
| Open window for links | Command + K | Ctrl + K |
| Open selected link | Option + Enter | Alt + Enter |
| Save document | Command + S | Ctrl + S |
| Print document | Command + P | Ctrl + P |
| Open documents | Command + O | Ctrl + O |
| Start search | Command + F | Ctrl + F |
| Search & replace | Command + Shift + H | Ctrl + H |
| Find next | Command + G | Ctrl + G |
| Create page break | Command + Enter | Ctrl + Enter |
Format text
| Formatting Description | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Bold text | Command + B | Ctrl + B |
| Italic text | Command + I | Ctrl + I |
| Underlined text | Command + U | Ctrl + U |
| Strikethrough text | Command + Shift + X | Alt + Shift + 5 |
| Superscript text | Command + . | Ctrl + . |
| Subscript text | Command + < | Ctrl + , |
| Enlarged text | Command + Shift + > | Ctrl + Shift + . |
| Reduced font size | Command + Shift + , | Ctrl + Shift + , |
Format paragraphs
| Format paragraphs Description | Keyboard shortcut (Mac) | Key combination (PC) |
| Increases the indent of the paragraph | Command + ] | Ctrl + ] |
| Decreases the indent of the paragraph | Command + [ | Ctrl + [ |
| Applies "Normal text" style | Command + Option + 0 | Ctrl + Alt + 0 |
| Applies style "Heading" (1-6) | Command + Option + [1-6] | Ctrl + Alt + [1-6] |
| Centers paragraph | Command + Shift + E | Ctrl + Shift + E |
| Aligns paragraph to the right | Command + Shift + R | Ctrl + Shift + R |
| Aligns paragraph left-justified | Command + Shift + L | Ctrl + Shift + L |
| Creates justification | Command + Shift + J | Ctrl + Shift + J |
| Creates numbered list | Command + Shift + 7 | Ctrl + Shift + 7 |
| Creates a bulleted list | Command + Shift + 8 | Ctrl + Shift + 8 |
| Creates checklist | Command + Shift + 9 | Ctrl + Shift + 9 |
Working with screen elements
| Shortcut Description | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Calls up input window for Alt text | Control + Option + Y | Ctrl + Alt + Y |
| Enlarges object | Command + Control + K | Ctrl + Alt + K |
| Shrinks object | Command + Control + J | Ctrl + Alt + J |
| Enlarges object horizontally | Command + Control + B | Ctrl + Alt + B |
| Shrinks object horizontally | Command + Control + W | Ctrl + Alt + W |
| Enlarges object vertically | Command + Control + I | Ctrl + Alt + I |
| Shrinks object vertically | Command + Control + Q | Ctrl + Alt + Q |
| Rotates object 15° clockwise or anti-clockwise | Option + right or left arrow key | Alt + Arrow key right or left |
| Rotates object 1° clockwise or anti-clockwise | Option + Shift + arrow key right or left | Alt + Shift + right or left arrow key |
Working with comments
| Comment Description | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Opens window for entering comments | Command + Option + M | Ctrl + Alt + M |
| Opens current comment | Control + Command (hold down) + E + C | Ctrl + Alt (hold down) + E + C |
| Opens comment history | Command + Option + Shift + A | Ctrl + Alt + Shift + A |
4 Select text
| Select text Description | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Selects everything | Command + A | Ctrl + A |
| Extends the selection by one character | Shift + arrow key right or left | Shift + right or left arrow key |
| Extends the selection by one line | Shift + arrow key up or down | Shift + up or down arrow key |
| Extends the selection by one word | Option + Shift + right or left arrow key | Ctrl + Shift + right or left arrow key |
| Extends the selection by one paragraph | Option + Shift + up or down arrow key | Alt + Shift + up or down arrow key |
| Extends the selection to the beginning or end of the line | Shift + Fn + left or right arrow key | Shift + Pos1 or end |
| Extends the selection to the beginning or end of the document | Command + Shift + up or down arrow key | Ctrl + Shift + Pos1 or end |
Navigate in the document
| Keyboard shortcut | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Displays the structure of the document | Control + Command (hold down) + A + H | Ctrl + Alt (hold down) + A + H |
| Switches to the next heading | Control + Command (hold down) + N + H | Ctrl + Alt (hold down) + N + H |
| Switches to the previous heading | Control + Command (hold down) + P + H | Ctrl + Alt (hold down) + P + H |
| Jumps to the next screen element | Control + Command (hold down) + N + G | Ctrl + Alt (hold down) + N + G |
| Jumps to the previous screen element | Control + Command (hold down) + P + G | Ctrl + Alt (hold down) + P + G |
| Jumps to the next list | Control + Command (hold down) + N + O | Ctrl + Alt (hold down) + N + O |
| Jumps to the previous list | Control + Command (hold down) + P + O | Ctrl + Alt (hold down) + P + O |
| Jumps to the next link | Control + Command (hold down) + N + L | Ctrl + Alt (hold down) + N + L |
| Jumps to the previous link | Control + Command (hold down) + P + L | Ctrl + Alt (hold down) + P + L |
| Jumps to the next bookmark | Control + Command (hold down) + N + B | Ctrl + Alt (hold down) + N + B |
| Jumps to the previous bookmark | Control + Command (hold down) + P + B | Ctrl + Alt (hold down) + P + B |
| Moves to the next comment | Control + Command (hold down) + N + C | Ctrl + Alt (hold down) + N + C |
| Switches to the previous comment | Control + Command (hold down) + P + C | Ctrl + Alt (hold down) + P + C |
Call up helpful tools
| Keyboard shortcut | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Opens revision history | Command + Option + Shift + H | Ctrl + Alt + Shift + H |
| Opens dictionary | Command + Shift + Y | Ctrl + Shift + Y |
| Counts words | Command + Shift + C | Ctrl + Shift + C |
| Starts voice input (only in Chrome browser) | Shift + S | Ctrl + Shift + S |
| Opens spell/grammar checker | Command + Option + X | Ctrl + Alt + X |
Work with screen reader (please activate the screen reader function first)
| Keyboard shortcut | Keyboard shortcut (Mac) | Keyboard shortcut (PC) |
| Activates screen reader help | Option + Command + Z | Ctrl + Alt + Z |
| Activates Braille help | Command + Option + H | Ctrl + Alt + H |
| Reads out selection | Control + Command (hold down) + A + X | Ctrl + Alt (hold down) + A + X |
| Reads out from cursor position | Control + Command (hold down) + A + R | Ctrl + Alt (hold down) + A + R |
| Announces cursor position | Control + Command (hold down) + A + L | Ctrl + Alt (hold down) + A + L |
| Reads out heading for table row and column | Control + Command + Shift (hold down) + T + H | Ctrl + Alt + Shift (hold down) + T + H |
| Reads out the heading of the table column | Control + Command + Shift (hold down) + T + C | Ctrl + Alt + Shift (hold down) + T + C |
| Reads out the heading of the table row | Control + Command + Shift (hold down) + T + R | Ctrl + Alt + Shift (hold down) + T + R |
| Reads out comment | Control + Command (hold down) + A + C | Ctrl + Alt (hold down) + A + C |
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Shortcuts for Google Docs - Keyboard shortcuts at a glance
Published on
by Stefan Petri
Published on:
From Stefan Petri
Together with his brother Matthias, Stefan Petri runs the popular specialist forum PSD-Tutorials.de and the e-learning platform TutKit.com, which focuses on the training and further education of digital professional skills.