Effectively use page numbers in PowerPoint

In this tutorial, you will learn how to effectively insert and adjust page numbers in PowerPoint. Page numbers are an important element in presentations as they help the audience keep track of the content. I will show you step by step how to insert, place, and customize page numbers. Proper handling of slide numbers can make the difference between a professional and disorganized presentation. Let's dive right in!

Key Takeaways

• You can easily insert page numbers using the menu.
• Adjustments for individual slides are possible.
• There are options for applying to all slides simultaneously.
• It is important that the slide numbers are displayed in the correct footer, for example, with your name.

Steps to Insert and Place Page Numbers

To integrate page numbers in PowerPoint, follow these steps:

You start by ensuring that your slides are ready. In this example, we use four slides as a basis to demonstrate all possible ways to insert page numbers.

First, you can basically insert a page number by clicking on "Insert" in the menu bar and then selecting "Slide Number." However, I will explain this process in more detail later.

Alternatively, you can insert a text box on your slide. To do this, click on "Insert," select "Text Box," and then insert "Slide Number." This will display the page number directly on the slide.

I have enlarged the page number to make it clearly visible. The page numbers are displayed on the slide, and you can move and adjust them as needed.

If you now copy the slide number by using the key combination "Ctrl + C" and "Ctrl + V," the page number will be automatically transferred to the next slide.

For a presentation, you can prepare slides that require specific page numbers. If you duplicate the slides, for example, by pressing "Ctrl + D," the numbering will continue to be displayed on the respective slides.

The smart way is to manage the slide numbers through the menu. To do this, first make sure you select "Slide Number" and then make the desired adjustments.

Here you can control various elements, such as displaying the date and time, as well as the slide number. Note the small area where the page number is shown.

In the footer, you can also add your name if you wish. Personally, I find it pleasant when my name is present during presentations.

After adding your name, you can apply the settings and display the slide numbers and your name on the respective slide.

If you have set everything up correctly, your name will be visible on this slide now. You can decide whether this information should also be visible on all slides.

There is the option to apply the settings to all slides or customize them individually if you want to exclude certain slides like the title slide.

In our case, we have now done this for all slides, except the title slide. This way, you achieve a professional layout for your presentation.

Summary

In this guide, you have learned how to insert and customize page numbers in PowerPoint. You should now be able to display and style slide numbers as needed. This gives your presentations a professional touch and helps your audience navigate more effectively.