More efficient email management with Microsoft Copilot in Outlook

In this guide, I will show you how to effectively use Microsoft Copilot in Outlook to write and respond to emails faster. If you spend a lot of time writing and answering emails, you will find that Copilot is an extremely helpful tool that takes some work off your hands. Let's take a look at how you can use this useful feature to increase your productivity.

Key Findings

• Microsoft Copilot can be used in Outlook to write and respond to emails faster.
• You can use Copilot to compose personal messages or optimize formal emails.
• The function allows you to create drafts as well as analyze and improve existing emails.

Step-by-step Guide

Start by opening Microsoft Outlook. The Copilot is well hidden, so you may need to search a bit. You will find it by opening an email or creating a new one.

Once you open an email, you can click on the Copilot to quickly get a summary of the email. This can help you grasp the main contents of the email much faster and thus save time.

If you click on the Copilot to reply to the email, it will also be helpful. You can customize the draft and, for example, formulate a response that includes more information than just a short "Okay".

To generate a personal reply, you can specify what you want to say. For example, you could simply enter "Get well soon" and receive a complete response draft that is polite and respectful.

If you are not satisfied with the generated text, you can discard it or regenerate it, so the response is more stylishly and appropriately formulated.

When creating a new email, simply click on "New Email." In this new window, you can set the recipient address and the subject. You can also use the Copilot here for the draft.

The Copilot will then offer you various options to create your email. You can directly enter what you are interested in, and the Copilot will generate an appropriate draft.

The generated email will have the usual structure. You can customize it and decide whether to keep it as it is or make further adjustments.

Another useful aspect is coaching by the Copilot. Click on the coaching option and receive tips on how to make your emails clearer and more polite.

The Copilot will check the email for various aspects such as style and clarity and offer you valuable feedback options to improve your communication in a professional context.

Finally, you can use the Copilot to increase your efficiency in handling emails. Whether you are writing a new email or replying to an existing one, the Copilot helps you make the most of your time and makes writing easier.

Summary

In this guide, you have learned how to use Microsoft Copilot in Outlook to accelerate and streamline your email communication. By using the Copilot, you can save time and optimize your writing style both in new emails and in replies to existing emails.