Google Mail Tricks - Efficiently use formatting and images

Copying text from an email in Google Mail and pasting it into a new message can quickly become a challenge if the formatting does not match. Have you ever wondered how you can adjust the formatting in Google Mail efficiently? This guide shows you tricks to unify formatted texts and effectively insert photos into emails.

Key Insights

• Unformatted texts can be easily inserted and adjusted in Google Mail.
• The drag-and-drop process when inserting images can affect the content of the email – be careful with the positioning.
• You can minimize emails and switch back and forth between multiple email windows.

Step-by-Step Guide

To remove the formatting of copied content, follow these steps:

First, open your email and copy the desired text from another message. For example, you might have an email containing various fonts and sizes. Now go to your inbox and create a new email.

Paste the copied text into the new email by pressing Ctrl + V. You will notice that the formatting of the original text has been retained, and you'll see different fonts and sizes, which is often undesirable.

To eliminate this formatting confusion, highlight the entire pasted text. There is a handy keyboard shortcut that helps you: press Ctrl + Shift + V. This will paste the text unformatted and set the font to a uniform style.

If you prefer to use Google Mail's formatting option, click on the A icon in the formatting bar, which stands for "Remove formatting." This option also removes all formatting from the selected text.

Now that you know how to adjust the formatting, let's turn to another topic: inserting images. Often, it is necessary to insert photos into an email.

Go to your Windows Explorer and navigate to the image you want to insert. Drag the image into the email window, but be careful where you drop the image. If you simply drop the image, it will be inserted directly into the body of the text.

If you want to send the image as an attachment, make sure to drop the image slightly lower in the email window. If you drag the image precisely there, it will be inserted as an attachment, which is often the preferred method.

Take the time to select and insert multiple images at once. This can save you a lot of effort. Even while adding the images, you can work on your email concurrently.

If you have trouble keeping track of multiple emails, simply minimize the email window. This way, you can focus on your work and review the emails in the top bar to come back to later.

You can also take a quick look at the subject lines of the minimized emails, which helps you organize your emails better when drafting several messages in a row.

This way, you always have control over your emails and can edit them efficiently until you are ready to send them.

Summary

By applying these tips and tricks in Google Mail, you can ensure that your emails look professional and that you make the most of the features. Whether it’s about adjusting formatted texts or inserting images correctly – you now have the tools to do so.