Views and tools in Adobe InCopy CC for editors

Adobe InCopy CC is a powerful word processing program that helps editors and designers collaborate effectively. One of the key features of InCopy is the various views that allow you to see your documents from different perspectives. In this tutorial, I will explain to you the differences between the views " Layout", " Story", " Galley", and " Preview Mode". Additionally, I will cover important tools that will facilitate your work. Let's dive right in!

Main Insights

• InCopy offers multiple views that provide various information and assistance.
• The Preview Mode shows how the document will appear in print.
• Guides and Grids can be turned on or off to optimize the view.
• It is helpful to display multiple windows side by side to support the editing process.

The Different Views in Adobe InCopy

Layout View and its Functions

The Layout view in Adobe InCopy is one of the most important views as it provides you with a detailed representation of the text and visual elements. Here you can see the layout of your text frames and the guidelines placed in the background. For a better overview, you can change the mode. You will find this switch at the top of the toolbar.

Now let's take a look at a screenshot of the Layout view:

In the Layout view, you can also identify hidden characters that can assist you in writing and formatting. This symbolism is crucial to understand the layout of the document and make adjustments if necessary. Make sure to activate the hidden characters to fully utilize the potential of the Layout view.

Here is the screenshot showing the hidden characters in the Layout view:

Preview Mode – The Document in Print Layout

The Preview Mode is particularly useful when you want to get an idea of how your document will ultimately look when printed. In this view, all distracting elements are hidden so you can focus entirely on the text layout. The Preview Mode helps you ensure that everything on paper looks as you imagine it.

Here is a screenshot showing the Preview Mode:

Switching Between Views

It is important to regularly switch between the Layout view and the Preview Mode while editing. This way, you will achieve the best results as you have both the details and the final outcome in sight. Moreover, the normal view offers many options for customization. For example, you can show or hide guides or the baseline grid to tailor the view to your needs.

Here is the screenshot showing how you can adjust the baseline grid:

Using Grids and Guides

If you find that certain settings are missing in the Preview Mode, you can find them under "View > Grids and Guides". Hidden characters can also be adjusted here. You can adjust them either through the expanded menu above or through the font options. These adjustments are useful for precisely editing your texts and ensuring they are well-structured.

Here is the screenshot for adjusting the guides and grids:

Utilizing Side-by-Side Views

Sometimes it is helpful to view different views side by side. You can display both the Layout view and the Story simultaneously. To do this, you need to open a new window and split the window. For example, you can display the Layout view on the left side and the Story view on the right side. This is particularly beneficial to focus on the design aspects while editing content.

Here is a screenshot showing the side-by-side layout and story views:

Efficiency in Processing

By navigating between the different views, you can find out which view helps you the most in editing your content. Choosing the right view can contribute enormously to the efficiency and quality of your work. Use customization options to optimize your workflow and achieve the desired results.

Here is the screenshot that shows the user interface for the workflow:

Summary

In this guide, you have learned about the different views of Adobe InCopy CC and how you can effectively use them to improve your workflow. You can switch between layout view and preview mode, activate or deactivate grids and guidelines, and display views side by side to achieve better results.