Adobe InCopy CC is a powerful tool that helps you as an editor in creating and editing texts. In this tutorial, we focus on two particularly useful features: the Thesaurus as well as the Find and Replace function. The Thesaurus offers you an easy way to find synonyms and alternative formulations for your texts. At the same time, the search function in InCopy allows for efficient editing of your document by quickly and effectively replacing specific words or characters. Let's explore these functions together and optimize your editorial work in InCopy.
Main Insights
- The Thesaurus in InCopy helps you find synonyms and alternatives for words.
- The Find and Replace function allows you to make quick changes throughout the entire document.
- Both the Thesaurus and the search function save you time and enable more precise text editing.
Step-by-Step Guide
To use the Thesaurus, first open the panel via the menu bar. Go to "Window" and select "Thesaurus". This is the first tool that helps you with word finding.
When you come across a word during the writing process that you want to improve, you should highlight that word. Then, you can drag the highlighted word into the search field of the Thesaurus function using drag & drop or alternatively use the eyedropper tool for easier searching.
Once the word is in the search field, click on the "Find" button. Now you will see various suggestions for synonyms. You can choose among these alternatives what best fits your text. For example, "verbose" could be suggested as a synonym for "awkward".
Once you have found the right word, you can replace it directly in your document. Simply click on the synonym, and InCopy will replace the word at the highlighted position. Many words have multiple meanings, so you can also switch between suggestions, which is particularly helpful when making finer adjustments to your text.
Another important tool in InCopy is the Find and Replace function. To open this, click on the magnifying glass icon next to the menu bar or go to "Edit" and then "Find and Replace". This function allows you to search for specific words or characters throughout the entire document. This is particularly useful when you realize that you want to change a word in multiple sections of the text.
For example, if you want to replace the word "layouter" in your text with "graphic designer", you can do this in one step for the entire document. Make sure the entire document is searched and not just the currently highlighted text.
Under the Find and Replace options, you will also find advanced settings to help refine your search. You can set whether locked elements should be included in the search or whether case sensitivity should be taken into account.
If you want to change a found word, click on "Change". The word will then be updated in the document immediately. If you choose "Replace and Find", InCopy will jump to the next occurrence of the search term.
A useful feature is that InCopy remembers your last search settings. So if you have used "Replace and Find" once, you can quickly access this setting the next time.
If you want to ensure that you want to replace all corresponding words, you can click on the "Replace All" button. This will replace the word everywhere in your document, which saves a lot of time when it comes to adjusting content.
The search also supports you with special symbols. In the help bar, you can specifically select certain special characters or strings. This way, you don't have to remember the exact symbols you want to mention.
In addition to the standard search, InCopy also offers an advanced grab search function. Here you can work with placeholders to search more flexibly for specific data such as numbers or letters. This is particularly helpful to ensure that no similar, unwanted word remains in the document.
Summary
The features of the thesaurus and the search and replace function in Adobe InCopy CC are indispensable tools for every editor. The thesaurus provides valuable support in finding synonyms, while the search function allows you to make fluid and precise changes throughout your entire document. With these tools, you not only save time but also increase the quality of your texts.
Frequently Asked Questions
How do I open the thesaurus in InCopy?You can open the thesaurus by going to "Window" in the menu bar and selecting "Thesaurus."
Can I replace multiple words at the same time?Yes, by selecting "Replace All," you can replace a word throughout the document.
Is there a way to switch between different meanings of a word in the thesaurus?Yes, you can jump between different meanings to find suitable synonyms.
How can I search for special symbols in my document?In the help bar, you can search for specific special characters without having to remember the exact symbols.
Can I use placeholders in the search?Yes, in the grab search, you can work with placeholders to search more flexibly.
