Text editing in Adobe InCopy CC for editors

In this tutorial, you will learn how to open a document in Adobe InCopy CC and perform text editing. The software is specially tailored to the needs of editors and allows for seamless interaction with InDesign. You will become familiar with the different views and the user interface to optimize your workflows and improve collaboration with designers.

Key Takeaways:

• InCopy is closely connected to InDesign and offers a specially adapted user interface for editors.
• There are multiple views in InCopy that help you edit the layout and text optimally.
• Collaboration between designers and editors is essential to ensure a smooth workflow experience.
• You can open documents created in InDesign with InCopy and perform editing using assignment packages if both parties do not work in the same location.

Step-by-Step Guide

To understand the basic functions of InCopy, follow these steps:

1. Launch Program and Import

First, open Adobe InCopy CC. Upon your initial look at the user interface, you will notice that the structure and design are very similar to InDesign. This facilitates the transition for graphic designers and editors who have worked with InDesign before. You can now start by importing an InDesign document prepared for InCopy.

2. Understand Document Structure

It is essential that you understand the folder structure that exists between the designer and you as an editor. Collaborative teams have access to specific folders containing InDesign files, image links, and InCopy snippets. Make sure to save all files in the appropriate folder to avoid confusion.

3. Select View

Once you have opened the InDesign document, you can switch between different views. By default, the text section view opens, which only displays unformatted text. You can edit your texts in a different view that provides more information, such as the layout view.

4. Working in Layout View

In the layout view, you see the complete interaction of all text frames and images, which significantly facilitates editing. Make sure to work in this view if you want a better understanding of the overall layout of the document.

5. Edit Text

In this view, you can start entering your text. Edit the text directly where it appears in the layout to have a good overview. Use the info column to check for text format specifics and ensure everything is displayed correctly.

6. Send File via Assignment Package

If you do not work in the same location as the designer, you need to send the edited InCopy files via an assignment package. Create a new assignment package and add your edited snippets. You can then send this package via email or through another exchange platform.

7. Working with Unpacked Files

Upon receiving an assignment package, you need to unpack it first. InCopy now stores all files in a special folder. It is important to later use the correct file paths to continue the work and make updates.

8. Save and Close Documents Properly

Once you have completed your work, make sure to save all changes and store the document under the correct name. If you want to continue working on the document the next day, it is best to open it directly from the "InCopy Assignments" folder. This way, you avoid warning messages and have access to the updated data at all times.

Summary

In this tutorial, you have learned how to efficiently use InCopy to edit documents prepared for InDesign. By understanding the user interface, the different views, and the folder structure, you can optimize your workflow and enhance collaboration with graphic designers.