Managing Zoom Meetings efficiently: Inviting participants in a few steps

In this tutorial, we will show you how to invite participants to a Zoom meeting and manage them. Whether you have already scheduled a meeting or want to set up a spontaneous session, inviting participants is a simple process. Just follow this guide and make efficient use of Zoom's many features.

Key Takeaways

You can invite participants in various ways: through your contact list or with an invitation link. Additionally, you can manage participants in the meeting and even adjust the number of participants. Keep in mind that the free version of Zoom has some limitations regarding the number of participants and meeting duration.

Step-by-Step Guide

Step 1: Prepare Zoom Meeting

Open the Zoom app and sign in. Create a new meeting or select a previously scheduled meeting. To maximize the view, click on the corresponding button located in the upper right corner of the window. This will provide you with a better overview of the participants and easy access to the corresponding functions.

Step 2: View Participants

Once your meeting is underway, click on the "Participants" button to view the list of all currently present participants in the meeting. In the smaller view, you may see fewer details, but you can still see who is present. Here you will see your own name and may have the option to change your profile picture or name.

Step 3: Invite Participants

To invite new participants, click on the "Invite" button found in the lower bar. A new window will open, giving you various options to invite participants. You can choose from your contact list or generate an invitation link.

Step 4: Use Contact List

If you already have contacts saved in Zoom, you can select them here. For example, if you have a contact like "Fabio," you can simply click on their name and then click on "Invite." Zoom will then send an invitation to that contact.

Step 5: Copy Invitation Link

Another option is to copy the invitation link. Click on the button to copy the link to the clipboard. This link can then be sent to anyone you wish to invite, whether via email or through messaging services like WhatsApp or Instagram.

Step 6: Send Invitation Link

Now that you have copied the link, you can open a new document or directly use a messenger to send the link. Anyone receiving this link can follow it and join your meeting. Remember that the free version of Zoom is limited to 100 participants and a 40-minute duration unless it's a one-on-one conversation.

Step 7: Manage Meeting

During your meeting, you can manage participants at any time. You have the option to mute participants, remove them, or change their role, ensuring smooth communication and control during your meeting.

Step 8: End Meeting

Once you have finished the meeting or the time has elapsed, you can end the meeting at any time. You have the option to end the meeting for everyone or close the session for specific participants.

Summary

In this guide, you learned how to invite and manage participants to your Zoom meeting. You can do this either through your contact list, an invitation link, or by manually sending out invitations. Remember to consider the limiting policies of the free version to make the most of Zoom's full potential.