Share screen in Zoom - This is how it works

In this guide, I will show you how to share your screen in a Zoom meeting. Screen sharing is a basic function that you need to present information efficiently and communicate with other participants. Sharing your screen allows you to display documents, presentations, or even websites in real time so that all participants can follow you. Let's get started!

Key Insights

Sharing your screen in Zoom is simple, but there are various options you should know to ensure the best presentation. You can choose whether you want to share your entire screen or just a specific window or program. Customize settings to support participants and share your computer sound to ensure optimal information transmission.

Step-by-Step Guide

Step 1: Start Zoom Meeting

Before you can share your screen, you need to start a Zoom meeting or join an existing meeting. Make sure you have the necessary permissions to share your screen.

Step 2: Find Screen Share

At the bottom of the Zoom window, you'll see a green button labeled "Share Screen." Click this button to start sharing your screen. Alternatively, you can also use the shortcut "Alt + S" (Windows) or "Option + S" (Mac).

Step 3: Select Sharing Options

After pressing the screen sharing button, a new window will open where you can choose what to share. You can opt to share the entire screen or a specific open window. It's recommended to allow one person at a time to avoid confusion.

Step 4: Utilize Advanced Sharing Options

Click on the small arrow next to the "Share Screen" button to reveal the advanced sharing options. Here, you can specify whether only the host or all participants are allowed to share the screen. This can be useful to ensure only one person presents at a time.

Step 5: Choose the Screen to Share

Here you'll see three different tabs: "Screen," "Whiteboard," and "iPhone/iPad." To share your entire screen, select the first tab and click "Share." You can also choose specific windows or applications to ensure some privacy.

Step 6: Select an Application Window

If you only want to share a specific application, choose that window from the list. For example, if you only want to show a PowerPoint presentation, select the corresponding window from the list. This helps minimize distractions and focuses on what you want to present.

Step 7: Share Screen or Computer Sound

To ensure participants can hear sound from videos or music, enable the "Share Computer Sound" option. This is important if you want to show a video, for instance. Make sure you have this setting activated before sharing your screen.

Step 8: Share Screen

Now you are ready to share your screen. Click the "Share" button, and your screen will be visible to all participants. You can now navigate through your documents or presentations, and everyone can follow your progress in real time.

Step 9: End screen sharing

Once you have finished sharing your screen, click on the red "Stop" button to end the sharing. Alternatively, you can also minimize the screen sharing window and use the corresponding button in the Zoom toolbar.

Step 10: Clarify questions

If you have any questions about screen sharing during the meeting or want to adjust your settings, do not hesitate to ask the participants. It is important that everyone present understands what is being shown and that communication remains clear.

Summary

Sharing your screen in Zoom is a valuable skill that helps you effectively communicate information. With the right steps and settings, you can optimize your presentations and ensure that your participants understand everything you share.