Zoom meeting functions: Communicating in the meeting

In this guide, you will learn everything important about the functions available to you in a Zoom meeting. From handling audio and video settings to participant management and interactions - I will show you how to get the best out of your meetings. By using these functions, you can ensure that your meetings are more efficient and interactive.

Key Insights

• Manage your audio and video settings effectively.
• Utilize participant information and security options.
• Enable or restrict specific meeting functions such as screen sharing and chat.
• Interact with participants through reactions and private messages.

Step-by-Step Guide

Let's start with the basic functions. One of the first things you should do when entering a meeting is to check your audio and video settings. This way, you can ensure that your microphone is muted when you are not speaking and your video is disabled when not needed.

When you are ready to speak, you can activate your microphone by clicking on the microphone icon. It will show you which microphone is currently in use. Additionally, you can also choose the speaker you want to use. This is done in the system settings, meaning you can use the same audio setting as your operating system. If someone is having trouble hearing you, there is an option to perform an audio test.

You can also easily disable the camera and microphone. If you want to leave the meeting without using either function, select the "Leave Computer Audio" option to disable both the camera and microphone.

At the top left of the meeting interface, the meeting information is displayed, including the meeting ID, host, and invitation link. You can copy this information directly and share it with other participants.

Another important element is the waiting room. Here, you can choose whether it should be activated or not. If the waiting room is active, participants can gather before the meeting officially starts and wait for you to let them in. This is particularly useful for high-security meetings or controlled access.

You also have the option to allow or block screen sharing. This should be set in advance to ensure that no unwanted content is shared. By enabling the chat, participants can also communicate and ask questions during the meeting.

Another interesting point is the reactions that participants can use in the chat. These are useful for receiving immediate feedback without interrupting the meeting. For example, someone can react to positive things with a "thumbs up" or "clapping."

Now, by opening the chat, you can interact with participants and share important information or resources.

An important feature is to end the meeting. You can either leave the meeting for yourself or as a host, end the meeting for everyone. However, this should only happen when you are sure all topics have been discussed.

By right-clicking on your image, you will see a selection of options that allow you to edit your profile picture, change your name, or start the video and mute the audio.

To interact with other participants, you can click on others and send a message through the menu. This is ideal for sending private messages without interrupting the meeting.

Once you have tried all of the above options and are familiar with the new features, you should take the opportunity to give brief feedback or ask questions. This can be done during the meeting to ensure that everyone in the room has the information they need.

Summary

Understanding Zoom meeting features is crucial for the success of your online meetings. You now have an overview of the different functions available to you, as well as the importance of audio and video settings, managing participants, using the chat, and screen sharing settings. With this information, you are well-equipped to conduct effective and interactive meetings and improve communication flow.