Efficiently use Excel shortcuts for formulas

In this guide, you will learn how to use efficient shortcuts in Excel formulas correctly. Whether you want to perform basic tasks or expand your knowledge, the right methods and shortcuts can significantly ease your everyday work routine. Let's explore together the various possibilities that will help you take your Excel skills to the next level.

Key Insights

• Using shortcuts speeds up working with Excel formulas.
• Combining keys allows for faster input and error correction.
• There are specific key combinations for different functions that enhance efficiency.

Step-by-Step Guide

Step 1: Understanding Basic Abbreviations

First, it is important to understand the basic abbreviations for working with formulas in Excel. We will provide brief explanations of the most important shortcuts and demonstrate their application. These abbreviations will help you handle your Excel data more effectively and write more efficient formulas.

Step 2: Searching for Article Numbers

You can start with an article search, for example, to look for product number 9. To do this, you will use the "VLOOKUP" function. This function will help you find the product data associated with an article number.

Step 3: Applying the "VLOOKUP" Function

To apply the VLOOKUP correctly, you need information about the search criteria, the matrix, and the column index. Since these parameters are crucial, you will specify them in the formula. Typing the syntax is easy when using shortcuts.

Step 4: Using Key Combinations

An excellent example of using shortcuts is the "Ctrl + Shift + A" combination. This combination helps you insert texts faster and display format options to optimize your formulas.

Step 5: Error Checking and Editing

If you have an error in a formula, simply press the F2 key to open the editor. This gives you the opportunity to make adjustments without having to completely re-enter the formula.

Step 6: Calculating Values Directly in the Formula

You can use the F9 function to calculate the result of a formula and convert it into a static value. This makes the result fixed and does not change even if you modify the source data. This is particularly useful when you want to lock in calculations.

Step 7: Undoing Changes

Another useful shortcut is "Ctrl + Z," which allows you to undo changes. This ensures that you can correct your steps at any time if you have made a mistake in entries or calculations.

Step 8: Performing Calculation Examples Efficiently

You can even perform complete calculation examples with combinations of multiplications and divisions in a single formula. Use the F9 key for instant calculation of the relevant steps.

Step 9: Finally, Effectively Convert Formulas

Once you have corrected all errors and are satisfied with your formula, you can efficiently convert and save it. This is the final step in editing your data to ensure everything remains correct and organized.

Summary

In this tutorial, you have learned how important it is to use the right shortcuts in Excel. Using these key combinations allows you to create and edit formulas effectively, saving valuable time in your daily work. This will make you a much more productive and efficient Excel user.