Commenting better in Word

If you're working with Microsoft Word, you may have already discovered the comment function. This allows you to make annotations on text passages without interrupting the actual text flow. This is particularly useful when you want to review documents or gather feedback from others. In this tutorial, I will show you how to effectively create, hide, and delete comments. Let's get started right away.

Key Takeaways

• Comments in Word are helpful for collaboration and document review.
• You can add comments to specific text passages and edit them later.
• There are various ways to show and hide comments, as well as delete them.

Step-by-Step Guide

Creating Comments

To create a comment in Microsoft Word, first select the text where you want to insert a comment. Then, go to the top menu bar, click on "Review," and select "New Comment." A new comment field will be inserted where you can write your note. Here you will also see your name and the creation timestamp.

Hiding Comments

If you want to print the document without showing the comments, you can hide them. Go to the "Tracking" tab and choose "No" under "Markup." With this setting, the comments will not be displayed in the printout but will remain in the document for editing.

Responding to Comments

When sending a document with comments to someone else, they can reply to your remarks. The recipient has the option to respond directly below your comment. This creates a dialogue, similar to a chat conversation. The responder's name will also be displayed, so everyone knows who gave which feedback.

Navigating Between Comments

To enhance user-friendliness when revising comments, Word offers the option to navigate between comments. You can use the buttons "Previous Comment" or "Next Item" to do so. This way, you always have an overview of all comments and can work through them in the order that makes the most sense to you.

Deleting Comments

If you no longer need a comment, you can easily delete it. Click with the left mouse button on the respective comment or right-click on it and choose "Delete Comment." Alternatively, you can also mark it as "Done," which hides the comment but does not delete it.

Summary

By strategically inserting, hiding, and deleting comments in Word, you can effectively manage and improve your documents. These functions make collaboration with others easier and more organized. I hope this guide has helped you make better use of the comment function in Word.