Typing out scanned documents is not only time-consuming, but also annoying. Often, one has to enter the texts manually if there is no suitable tool for text recognition. Fortunately, with Adobe Acrobat, there is an effective way to automatically recognize and edit scanned documents. In this guide, you will learn everything you need to know to quickly convert scanned documents into searchable and editable files. You will see how much productivity you gain by doing so!
Main Takeaways
- With Adobe Acrobat, you can quickly and easily convert scanned documents into editable texts.
- Text recognition can assist in drastically improving efficiency when working with scanned files.
- There are helpful correction functions to ensure that the texts are recognized correctly.
Step-by-Step Guide
Step 1: Scan or Select Document
To start with text recognition, you first need to either scan the document directly or select an already scanned file. Open Adobe Acrobat and choose the "Enhance Scans" option. This step will open a new toolbar that offers you various options.
Step 2: Enhance the Scanned File
Once you have your document open in Acrobat, you can optimize the quality of the scanned image. Look for the "Enhance" function to ensure the image is correctly aligned and remains legible. A high-resolution image (at least 300 DPI) leads to better text recognition.
Step 3: Start Text Recognition
Now you can perform text recognition. Choose the "Recognize Text" function and make sure you have correctly selected the desired language (e.g., German). You can also specify which pages you want to recognize (only the first page or multiple pages).
Step 4: Correct the Recognized Text
It may happen that the program does not recognize everything perfectly. Use the "Correct Recognized Text" function to review and edit any errors. Go through the recognized texts step by step and correct any inaccuracies. It is important that the recognized text aligns as closely as possible with the original.
Step 5: Copy Text
After correction, you can select and copy the text. Use the selection tool to highlight the desired text area. Subsequently, you can paste the text into any text processing program, such as Microsoft Word.
Step 6: Use Search Function
Another advantage of text recognition in Adobe Acrobat is the ability to make your document searchable. Press "Ctrl + F" to activate the search function. Enter the term you are looking for and see how quickly Acrobat finds the word in the document. This significantly facilitates working with more extensive documents.
Step 7: Document Editing and Maintenance
You can also use the function to rotate the document or select specific areas of it. This way, you have the option to export only the relevant part of the document, further increasing the efficiency of your work. You can find these editing options in the toolbar.
Summary
By utilizing text recognition in Adobe Acrobat, you not only save time but also increase your productivity. You can quickly edit and make scanned documents searchable. With helpful correction functions and the ability to edit the document as needed, working with scanned content becomes effortless.
Frequently Asked Questions
How can I enhance a scanned document in Acrobat?You can use the "Enhance Scans" function to optimize the quality and readability of the scanned image.
How do I start text recognition in Adobe Acrobat?Simply select the "Recognize Text" option and set the desired language and pages to be edited.
What can I do if the recognized text contains errors?Use the "Correct Recognized Text" function to manually check and correct the errors.
Can I copy the recognized text to another document?Yes, you can directly select and paste the recognized text into other applications, such as Microsoft Word.
How do I use the search function in Adobe Acrobat?Press "Ctrl + F" and enter the search term to quickly navigate to the corresponding text in the document.
