Project Management Basics - Clarifying project mandate

Project Management is an essential part of successful project work. In order to gain a clear understanding of this discipline, practical exercise is particularly valuable. This tutorial guides you through an initial exercise task aimed at honing your skills in the project assignment creation area. You will work on a fictional project involving designing a product packaging. Your goal is to formulate the necessary questions that are crucial for your meeting with your boss.

Key Takeaways

• A clear task definition is fundamental for project success.
• Asking questions is the key to effective communication during meetings.
• The solutions should be seen as suggestions and should not be viewed in advance.

Step-by-Step Guide

Step 1: Understand the Context

Before you start the task, it is important that you understand the context of the project assignment. You are the project manager and responsible for developing packaging for a product. This task forms the basis for your initial considerations.

Step 2: Set a Time Limit

The effective time limit for this exercise is between five and ten minutes. It is not necessary to clarify all questions immediately, but work intensively within the time frame you set. Don't have enough time? Then don't hesitate to work on the task later. Prioritize your work and avoid stress.

Step 3: Engage with the Materials

You will find two types of documents: a PDF and a Word version of the task description. The PDF version is suitable for printing, while you can enter your answers directly in the Word version. Examine the provided materials carefully before starting the actual exercise.

Step 4: Formulate Your Question Catalog

Now comes the most exciting part: You need to compile a set of basic questions to prepare optimally for your meeting with your boss. Consider what information you need to effectively design the packaging. Note down your questions so that you are well-prepared for the discussion.

Step 5: Review Your Answers

After formulating your questions, look at the proposed solutions. It is important to view these suggestions only after you have completed your own analysis. This way, you can ensure that you have developed your own ideas and are not influenced by the suggestions.

Summary

In this guide, you have learned the key steps to carry out a clear project assignment creation. You have understood the importance of asking precise questions and using the provided materials purposefully. Practical exercises are key to success in project management. Take the time to think and structure your ideas.