How you share lists in Microsoft To Do

Sharing lists in Microsoft To Do is a great way to facilitate collaboration in projects. Whether you are working on a team project or want to share personal tasks with friends, following the right steps can help you work more efficiently. This guide will show you how to easily and quickly share lists in Microsoft To Do.

Key Takeaways

• You can invite people to your lists by creating an invitation link.
• There are various ways to share the link, including email and messaging apps.
• You can manage access to the list at any time or stop sharing.

Step-by-Step Guide

First, open Microsoft To Do and select the list you want to share. In this example, we have a project management list. This list is the foundation for collaboration with others.

To start the sharing process, go to the "Share" button in the top right. Here, you can see the option to invite people to the list.

An invitation link will be provided to you. With this link, various members of your organization can access and even edit the list. This is a crucial step to ensure the list is accessible to others.

Now, you have the choice to send the invitation via email or copy the invitation link. In this example, we are sending the invitation via email. You will see a prewritten email that you can edit to send to the desired person.

In the email, the recipient will be asked to join the project management list in Microsoft To Do. Here, you can see the link that you shared with the invitation.

Once you have made all the necessary adjustments, add the recipient – in this case, Fabio – and click "Send." This will send the invitation to Fabio, and he can join the list.

The process is straightforward and helps you work effectively with others on the list. Furthermore, this sharing feature also works in Microsoft Planner and similar applications.

There are many options to distribute the link. You can simply copy it and send it via WhatsApp or other messaging services. This flexibility makes the process even easier and more user-friendly.

If you are already connected to Outlook, the email invitation is particularly practical as everything is seamlessly integrated.

After Fabio has joined the list, you can see an overview of the shared lists. Here you can also see with whom you are sharing the list. In this case, it is Fabio.

By clicking "Manage Access," you can review the invitation link and manage access.

In addition, you can specify whether the link should remain valid or access should be restricted. When you stop sharing, Fabio will no longer have access to the list, which is a useful security aspect.

This way, you can ensure that your data is protected and only available to those who need it.

That was the short guide on sharing lists in Microsoft To Do. Throughout the process, feel free to ask any questions. If you're unsure, it's advisable to seek assistance.

Summary

Sharing lists is an easy process in Microsoft To Do that allows you to collaborate on projects together. You can invite people by creating a link and manage access anytime. This guide has shown you how to effectively implement this.