This is how you add comments in Google Docs

When working on a text, whether for school, university, or professional purposes, you cannot afford to overlook important thoughts or notes. Google Docs offers a helpful commenting function that allows you and your collaborators to exchange ideas, leave comments, and provide constructive feedback. In this guide, you will learn step by step how to add comments in Google Docs.

Key Takeaways

• Adding comments in Google Docs is easy and can be done using the menu bar or keyboard shortcuts.
• You can mention other people in your comments to receive direct feedback.
• Comments can be edited, deleted, and marked as done.
• The comment function is particularly useful for proofreading and collaborating on documents.

Step-by-Step Guide

Start by opening the text in Google Docs that you want to comment on. Select a word or phrase that you want to comment on.

To add a comment, you can either select the "Add comment" menu in the top toolbar or use the keyboard shortcut Ctrl + Alt + M. While the latter is a convenient shortcut, many users find it easier and faster to use the mouse.

Once you have selected the comment option, the highlighted text will be shown, and a comment box will appear on the right side of the document. Here, you can enter your comment.

If you wish, you can also involve other people in your comment. By typing @ followed by the person's name, for example, "Tobias," you can ensure that this person is notified and can respond to your comment.

Your comment will then be displayed in the document, similar to highlighted text. This makes it clear where you have made a note. The text remains unchanged, but the comment remains visible until it is edited or removed.

If someone wants to reply to your comment, they can do so directly in the comment box. You can also give feedback, edit your comment, or even delete it. To delete the comment, simply click on the three dots (the "More" button) in the comment and choose the appropriate option.

If you want to close the discussion around the comment, you can do so as well. This way, the comment remains in the document but is no longer actively visible.

It is important to note that the comment function is particularly useful when multiple people are working on a document. It allows you to see others' comments and respond to them without constantly having to send the document via email.

For example, if you are working on a scientific paper and someone makes a comment, you can see the comment directly on the document and respond accordingly. If someone wants to mark a comment as done, this can also be done directly in the comment box.

One important note you should consider is regarding the suggestion mode. In this mode, you can make annotations without altering the existing text. This is particularly helpful when you only want to make suggestions without changing the text for the main authors.

Summary

The comment function in Google Docs is an extremely useful tool for managing annotations and feedback within documents. You have now learned how to add, edit, delete comments, and mention other people. By utilizing these functions effectively, you can significantly speed up the revision process and effectively collaborate with others.