Suggestion feature in Google Docs

If you are working on a document in Google Docs and want to insert changes as a team, the Suggest feature is a good option. This unique function allows you to suggest changes without implementing them directly in the document. This way, you can keep track of adjustments and decide at any time which suggestions you want to accept or reject. In this guide, I will explain step by step how to use the Suggest feature and what possibilities it offers you.

Key Takeaways

• The Suggest feature allows you to make changes without implementing them immediately.
• You can comment on and format suggestions to clarify your intentions.
• This feature is particularly helpful when collaborating with others on a document and tracking changes.

Step-by-Step Guide

To use the Suggest feature in Google Docs, follow these steps:

Switching to Suggest Mode

To activate the Suggest feature, you first need to switch in your document. Click on the "Edit" section in the top menu bar and select "Suggest."

Making Suggestions

Once you have switched to Suggest mode, you can highlight text in your document to suggest changes. For example, if you want to highlight a sentence that you think could be improved, simply go to the desired text and highlight it. Then you have the option to add a comment to explain your suggestions.

Adding Comments

The commenting function is an essential part of the Suggest feature. After you have highlighted text, you can directly add a comment. This helps other users better understand your proposed changes. For example, you could write: "This name should be emphasized in italics and bold."

Using Formatting Options

You can not only add text suggestions but also adjust the formatting of your suggestions. For example, if you want to format the text in size 12 and underlined, indicate this in the suggestion. The formatting will then be displayed as a suggestion, and other users can decide whether they want to accept or reject these changes.

Reviewing Suggestions and Accepting or Rejecting

Once someone else is working on the document, you can switch to editing mode to review the suggestions. When a suggestion is made, it will be displayed in a highlighted color. You can then decide whether you want to accept or reject this suggestion. Click on the suggestion to review it and choose the appropriate option.

Additional Suggestions and Comments

If you want to make additional suggestions, you can continue as before. You can also leave comments on other suggestions to provide clarity or suggest additions. For example, if you want to add new text, simply write that text in the document.

Facilitating Collaboration

The Suggest feature is ideal if you want to share documents with others without them being able to make direct changes. You can send your document and retain editing control. The recipients can then make their suggestions and add comments, and you can decide which changes to adopt.

Tracking and Making Decisions

With the Suggest feature, you can easily track the changes that have been made. You have control over the document and can decide at any time whether suggestions should be accepted or rejected. This way, you can collaborate efficiently while maintaining the integrity of your document.

Summary

The Suggest feature in Google Docs offers versatile collaboration options. You can not only suggest and format changes but also leave comments to provide clarity. This feature keeps the workflow clear and allows you to make the final adjustments yourself.