Differences between OneNote for Windows 10 and OneNote Desktop

First, let's ask the question: Which version of Microsoft OneNote best suits your needs? The decision between OneNote for Windows 10 and the desktop version can be crucial, especially when it comes to functionality and user-friendliness. In this guide, I will highlight the differences between these two variants so you can make the optimal choice for your notes.

Key Insights

• OneNote for Windows 10 comes pre-installed and is free, but offers a limited set of features.
• The OneNote desktop is part of the Microsoft 365 subscription and offers a more comprehensive range of functions.
• The user interfaces differ significantly, with the desktop version having a more complex structure.

Differences in Use

OneNote for Windows 10 is specifically designed for Windows 10 and 11 operating systems and comes pre-installed. If you are using Windows 10, you can find it in the Start menu or Microsoft Store, where it can be downloaded for free.

In contrast, OneNote Desktop belongs to the Microsoft Office product family and requires a Microsoft 365 subscription. Here, you not only have access to OneNote but also to other standard applications like Word, Excel, and PowerPoint.

Feature Comparison

The main difference lies in the features. OneNote for Windows 10 has a simpler user interface with basic functions. The tabs "Home," "Insert," "Draw," and "View" provide you with only limited access to various tools.

While you can create and structure notebooks, the feature set is significantly reduced compared to the desktop version. In contrast, the desktop version offers a variety of commands and actions that allow for more flexible and analog note-taking.

User Interface and Usage

The user interface of OneNote for Windows 10 is designed to be user-friendly and intuitive, especially for basic users.

The structure is simpler and focuses on the main functions, while OneNote Desktop offers a more complex menu structure that gives you access to advanced features.

Decision Making for Selection

You are surely wondering which version you should use. If you already have Windows 10, the free OneNote for Windows 10 is a good choice, especially for getting to know the basic functions.

But if you want to benefit from a more extensive set of features and regularly create notes in a professional environment, it's worth taking a look at OneNote Desktop.

You can try out the free version to get an impression, and if you're ready, you can always opt for the Microsoft 365 subscription.

Mobile and Web Applications

In addition to the desktop versions, there is also the OneNote app for smartphones. This is especially handy if you want to take notes on the go.

Furthermore, there is the OneNote Web Clipper, a browser add-on that helps you save content directly from the internet to your notebook.

Summary

The choice between OneNote for Windows 10 and the desktop version heavily depends on your individual needs. If you need a quick, free solution that is already installed on your computer, OneNote for Windows 10 is ideal. However, if you want to utilize the full range of features and capabilities, OneNote Desktop is the better choice.