With Microsoft OneNote, you can manage your notes in a versatile and efficient way. One of the features you can use is marking notes as read or unread. Additionally, you have the option to show or hide the authors of changes within your notes. In this guide, I will explain step by step how to use these functions to better organize and track your notes.
Main Findings
- You can mark notes as read or unread to keep track.
- Author initials can be shown or hidden, giving you a clear overview of the latest changes.
- Changes in notes can be easily tracked to trace the origin of content.
Explore the History Tab
First, take a look at the "History" tab. It offers various command groups such as "Unread", "Authors", and "History". To use this function, you need to go to the "History" tab first.
Although this tab is not frequently used in practice, it's worth taking a closer look. You can make entries in the current section of your notes, for example by adding a container.
Mark Unread Notes
To mark a note as unread, simply select the desired text or container and then click on the corresponding button in the History tab. Alternatively, you can use the shortcut "Ctrl + Q" to quickly highlight the note in a green style.
This way, you can see at a glance which notes have not been read yet. If you want to mark already read notes as unread again, you can do the same. You can also mark the entire notebook as read.
Mark Notes as Read
Undoing the unread mark is also uncomplicated. Simply select the note or container you want to mark as read and click on the corresponding option in the History tab.
This will remove the green highlight, allowing you to keep track of your notes. This function is particularly helpful when you switch frequently between different notes and want to make sure you don't miss any important information.
Manage Authors
Another interesting function in the History tab is the ability to show or hide the author initials. This can be especially useful when sharing the page with other users or when you have different users in your notebook.
You can control whether the initials of other authors should be displayed. This helps you keep a clear overview of the changes and their authors.
Track Changes
When changes are made to your notes, you have the option to track them. You can view the recent changes and determine who made them.
Simply click on the option for the last change, select the desired timeframe (e.g., "Today"), and you will get an overview of the changes made and by whom.
Additionally, you can also search for authors specifically to determine which adjustments were made by which user.
Summary
In this guide, you learned how to mark notes as unread or read in OneNote and how to manage the authors of changes. These functions are extremely useful for keeping track of your notes and being able to trace who added which content.
