Optimal use of windows in Microsoft OneNote

Microsoft OneNote enables you to efficiently organize and store information. One of the often overlooked features is managing windows, which can help you work on multiple tasks simultaneously. In this guide, I will show you how to effectively use your windows in OneNote to enhance your productivity.

Key Takeaways

• You can open multiple windows of OneNote, allowing you to view the same content in different views.
• By docking windows to the desktop, you can always keep track and work on different tasks simultaneously.
• Quick new notes enable you to quickly capture information while working with other applications.

Step-by-Step Guide

To effectively manage your windows in OneNote, follow these steps:

First, open OneNote and create a new page. You can do this by clicking on the respective button in the menu bar. Note that you can also manage page views and layouts in the menu bar. For example, you can adjust the view settings for pages.

You can open a new window by clicking on "New Window" in the "Window" command group. Alternatively, you can also use the shortcut "Ctrl" + "M" to quickly open a new window. This allows you to continue working on the same page of the notebook, but in a separate view.

If you insert a task or a shape into one of the windows, such as "Shopping for today," you can easily add a checkbox. This task will be displayed in both windows because you are working in the same section of your notebook. This way, you can efficiently switch between areas of your notes.

By moving the window to the left or right, you can adjust the view and ensure that you have all the necessary information in sight. You can position a window on the left side while the other window remains on the right side, allowing you to work on two important parts of your notes simultaneously.

Another useful command in the "Window" command group is "New Docked Window." This allows you to dock another window to the desktop, displaying both windows side by side. This function is extremely helpful when working with multiple information simultaneously.

If you move the docked window upwards, it remains docked to the desktop even while you edit the lower window. This means you can easily switch between the windows without losing track.

An interesting note is the ability to activate another application, such as Microsoft Excel, at any time. You can keep the Excel application open on the desktop while you continue working on your notes. This allows you to focus on both applications, providing you with a larger workspace and more flexibility.

When working on numbers or calculations in Excel, you can view your notes simultaneously and capture important information. Moving the Excel window to the background of OneNote allows you to quickly access your notes without closing the application.

To create a new quick note, simply go to OneNote and use the "New Quick Note" function or use the shortcut "Ctrl" + "Shift" + "M". This function is perfect for capturing short-term information that does not need to be immediately integrated into your notebook.

Once you have created a quick note, it will be saved in another location. These notes are helpful when you want to record work results or information in the context of other applications and annotations. This way, you can ensure that important information is not lost.

Summary

In this guide, you have learned how to effectively manage windows in OneNote. From creating new windows to docking windows and making quick notes, there are numerous ways to simplify and streamline your workflow.