Export OneNote pages effectively - Instructions for users

Microsoft OneNote is a powerful tool for organizing notes, but it also offers practical export functions. If you want to share content from OneNote with others or save it in a different format, you're in the right place. This guide will show you step by step how to export pages, sections, or entire notebooks from OneNote, whether as a Word document or PDF.

Main Takeaways

1. You can export pages, sections, or entire notebooks to different file formats.
2. The most common formats are Microsoft Word (.docx) and PDF.
3. The export process is simple and done through the "File" menu in OneNote.

Step-by-Step Guide

Start by opening Microsoft OneNote and navigating to the page you want to export. Click on File in the top menu.

In the menu that opens, choose Export. Here you have several options depending on whether you want to export a single page, a section, or the entire notebook.

For this example, we will focus on exporting a single page. Choose the Page option from the available export formats.

Now you can select the desired file format. OneNote allows you to save your content as a Word file or in other formats such as PDF.

Assuming you opt for the Word format, click on Word or Docx, and then on the Export button.

A File Explorer window will open where you can choose the destination folder. Select the Desktop or another folder where you want to save the file.

After selecting the storage location, click Save. The file will be placed in the specified folder and can be opened directly from there.

To ensure the successful export, open the newly created Word file. You can open the document with a double click or by pressing the Enter key.

When you open the file, you should find all the notes and drawings you created in OneNote. This demonstrates that the export process worked correctly.

If you want to try out other formats, return to the File menu and go to Export again. In addition to Word, you can also choose the PDF format.

Select PDF from the available options. Confirm the storage location as before to place the PDF file there as well.

After the PDF is saved, navigate to the chosen folder and open the PDF file to ensure that everything was exported correctly.

In addition to Word and PDF, OneNote also offers the option to export content to other formats such as XPS or MHT for web pages.

Summary

In this guide, you've learned how to export pages, sections, or entire notebooks from Microsoft OneNote. Whether as a Word document or PDF, the export function is straightforward and allows you to save or share your notes in different formats.