This is how you automatically insert a blank row after every second row in Excel

When working on complex tables in Excel, it often becomes noticeable that the data appears a bit crowded. To improve readability, there is a simple trick: inserting an empty row every other row. This guide shows you how to do this quickly and effectively so that your table becomes more structured and appealing.

Main Insights

Inserting an empty row every other row can not only make your table look more spacious but also improve readability. By using a helper column and sorting the data, you can accomplish this task with just a few clicks. It is an effective way to optimize your Excel document without spending a lot of time on it.

Insert Helper Column

To start the method of inserting an empty row, begin by creating a helper column. You will use this later to determine the order of the data.

Go to the first cell of your helper column and enter the value "1". This will facilitate automation later. You can then select the cell, grab the bottom-right corner, and drag it down to automatically fill the cells with consecutive numbers. You can drag this down to the end of your dataset, such as row 140.

The next step is to copy the list of consecutive numbers you just created. To do this, you can use the keyboard shortcut "Ctrl + C". Then, select the cell where you want to paste the copy and press "Ctrl + V" to transfer the values to the next row. This will give you a duplicate list of numbers in your helper column.

Sort Data

Now it's time to sort your data based on the helper column. Select the entire data range – including the helper column – and then go to the sorting options in Excel. Here, you can choose to sort by the helper column. This sorting will create an empty row every other row, significantly easing up the layout of your table.

Hide Empty Rows

When you look at the table now, you will notice that empty rows have been created.

We no longer need the helper column. Select the empty column, right-click, and choose "Hide". This will give you a much more structured view of your data.

Alternative Approach

There is also an alternative method where you can select the entire table to improve the layout without undertaking significantly cumbersome steps. Once the data is selected, you can use alignment options to center the data. This ensures a good, clear layout without necessarily inserting empty rows. However, it is essential to note that this way not every other row will remain empty.

Finalizing Adjustments

After making the desired changes, you can make the final adjustments. Check if everything looks according to your requirements and if the information is clear and understandable. Thanks to the new arrangement, you should now significantly aid in this.

Summary

In conclusion, inserting an empty row every other row in Excel is a simple yet effective method to structure your tables. By using a helper column and sorting the data, you can save a lot of time. This technique not only enhances the visual appearance of your data but also makes it easier to read and understand.